StAUCC Committee Minutes
Location: The Rule
Present: EW, BP, KHad, AP, CP, SL, JAxe, CJ, AT, JM
Apologies: SC, HC
Late: GG (1413)
Honorary mention: Amy Bretherton for being awesome
· Summer Trip
o Great success!
o Get in touch w/ Perth about boat
· Alps Alps Alps
o Greater success!
o Every year from now on?
· Post Grad give it a go
o v. good - more to come?
o "A f**king great success"
§ Dre, 2016
· 7th and 9th = Give it a go Sessions
o ALL to be there
o Meet @ 1300, boatshed
§ JM to post on Leaders' page
o Friday: combine w/ GeogSoc
o Tea/coffee to be provided?
§ Biscuits, hot juice?
o Mr Canoe?
· 10th Sports Fayre and Bonfire
§ Let the record show that Sam does not like Sports Fayre
§ Bring laptops & any canoe kit you can
· Wear club sunglasses
§ JM to bring posters & flyers
§ Min. 5 people there at any one time
· JM to do rota & put on leaders' committee & canoe pages
§ Several other bonfires @ same time. Make ours best!
§ PROMOTE PROMOTE PROMOTE
· Get on it post-sinners
· JAxe has ~6, AU should be in touch w/ more
· All help to find/move
· Leaders Trip
o SL is publicising
o As many 2nd yrs as possible!
o Grade 3/4 stuff. Tummel/Nesk?
o Wild camping this year.
· Freshers Trip
o 24th-5th Sept.
o BP organising, but can no longer go
o Securing kit from Dundee
o ~50 people going
o Campsite £6pp
o All to publicise from the word go!
o Leader:Fresher ratios to be worked out!
· Exec Trip
o KHad to run
§ Weekend after FT
o Leaders needed
§ BP, JAxe, JM?
o 12th Nov, Hotel du Vin
o Organisation: good job so far!
§ Looking into Ceilidh bands
· Finance Update
o Outstanding cheque: in progress, for beaters.
· FRESHERS WEEK
o Publicity, Pub, Pool, Sea Sessions, Bonfire
§ Pool sessions
· Publicise & attend!
· POSTERS, FLYERS, NET SPAM - FACEBOOK, WEBSITE
· PESTER PEOPLE ALL WEEK
· Money, Money, Money
o Trip Pricing
§ General ballpark pricing beforehand, rather than specifics?
§ Difficult to price up before it happens, and can disappoint people.
§ Download it to phones! Use usual logins.
§ Encourage Freshers to use it!
§ Recent increase - £35 year, £20 semester.
· Free sunglasses!
· Still reasonable, should not affect how many people sign up, but boost for the club. Particularly in wake of budget cuts i.e. transport!
· Should have been more discussion beforehand
§ Membership plan to remain simple, rather than overcomplicate w/ other options.
· Previously: Day Membership.
· What to do w/ Alumni who use different amounts of club kit/resources
· Flat yearly rate for Alumni in St Andrews all year?
o Case-by-case basis?
· New day rate?
o £2 trip, +£4 for kit hire?
o No charge if drivng/help rather than hindrance?
o Again, look case-by-case.
o Club Debt
§ New limits for whether you can go on trips or not:
§ To be affected by how long debt has been owed?
§ In future: cut off of 1 month for getting reciepts in.
· Polo, Polo, Polo
o Be positive about Polo!
§ Particularly for Freshers.
§ SL to organise.
· Week 5?
o Ref course
§ In Edinburgh, 8th Oct?
§ How to fund - club/AU/personal payment?
· 1/3, 1/3, 1/3?
· Coaching budget?
· Pub, Pub, PUB!!!
o This Thursday: BIG session
§ As big a committee & leader presence as possible!
· Stickers, food, games
o Everyone: buy drinks!
o AT has all 35 tickets, £8 each.
o First come, first served. No reserving; be at Predrinks @ Castle to buy.
o Promote as much as possible!
· Club Calendar
o Can anyone help Dr Dre make it more fun? :)
§ JM to assist?
o Thurs. 15th
o Replacing PS & HC?
o 1min speech for each, plus questions
o All committee to attend!
· CP to get driving!
· JM - flyers and posters!
o About to print. To be spread & handed out by as many as possible.
o 20 colour posters, 500 A5 flyers.
· Get Freshers more involved in the club!
o Invite them to events, take them out for coffee/drinks/banter!
o Message them, include them.
o 3rd Years: adopt them!
· Walking buses:
o KHad, EW, JAxe? from fountain
o JM, BP? from DRA/AU
o CD, RR? from Albany
· Things we can improve on:
o Converting Social members
o Vehicle stuff
o Committee discussion
o Committee issues getting too personal?
o People making an effort w/ tying on boats etc.
· JM: Weekly email tomorrow & Sunday. Send me stuff!
· BP: Alps refunds
o SL: soon!
· AP: Send Canoe stuff using Canoe email!
· CJ: promote us in Halls chats!
· KHad says thank you :D :D :D
Meeting ended: 1545
Next meeting: 20.09.16, 1700 @ The Rule