Present: JM, CH, JH, SM, ES, KM, Kmac, JW, AP, HM, JS, TC, RM
Meeting commenced: 17:50
· Standing Items
o Action Plan Review
§ Need to sort venue for AGM.
§ Hostel booked for Etive trip.
o Finance update:
§ £4,233 in account.
§ Need receipts for 4* and Seven0 and Gliss.
§ Waiting on polo fees.
§ Online banking with dual signatory being set up.
§ Online banking now working and can transfer.
o Friday 1st – Sunday 3rd March – NSR
o 5 seater and Vengabus
o Saturday 2nd – Sunday 3rd March – Etive Trip
o Hostel booked.
o AU car and MWB van. 10 people max.
o AP dinner afterwards.
o Saturday 9th March – Girls Trip
o HM and SM to organise.
o KM dinner?
o Saturday 9th March – Lads Trip.
o Wizard’s staff challenge at TCs.
o Sunday 10th March – Div 2
o CH sorting. Unsure of participants.
o Sunday 10th March – Beginner/Intermediate Trip
o Ericht/Blackwater. JM to organise.
o Dinner at castle?
o Tuesday 12th March – AGM
o JW to sort venue 2 + bar? If not preferably somewhere in Union.
o Wednesday 13th March – Beach Clean
o KM + Kmac. Green Week. Branch outside of canoe? Ask Sarah Duley for form. East Sands/Castle Sands? Mention to local papers. Tuesday 12th March for drop off of litter pickers etc. Wednesday memo. Email estates for dumping rubbish.
o Wednesday 13th March – Sinners
o Unsure of plans. Facebook or weekly email, give TC £10.
o Sunday 17th March – Easter Trip
o To include Div 4 people. CH and Kmac to sort.
o Sunday 17th March – Div 4
· Additional Items
o Extra contacts in Gmail
§ 400 more about a month ago. Unsure of how they appeared. Every time someone unsubscribes a part of JW’s soul dies.
§ ~£81 or so raised. GlenCoe Mountain Rescue.
o Sense Scotland event
§ Cold in March, do it later in the year? Clashes with exams.
§ SENSE don’t seem so keen.
§ Loch Tay for open boats?
· KM and AP may have contacts.
§ Maybe do another charity instead – BASE?
· BASE do a day around Loch Awe.
§ KM to mention in handover doc.
o Apres-trip socials
§ When organising a trip, also organise dinner afterwards – rather than having freshers swim and go home without having fun.
o Social Sec + Committee structure
§ Add another social sec? Edinburgh Canoe, Sailing Club etc.
· Two people – more ideas etc.
· Easier to organise balls.
· Not ideal if two people don’t get along.
§ Move outreach?
§ Two socials, potential junior and senior, and make it Social and Events/Fundraising.
§ Conclusion: Scrap Publicity/Fundraising/Outreach, change to:
Outreach and Charities Officer, and 2 Social and Fundraising Convenors.
To be voted on at AGM.
§ Freshers week responsibility of social, cap and beginner.
o OGM (Wed 6th March)
§ Chat about job descriptions, why we’re changing committee structure. KM to sort.
§ After party at ES’.
o ES to organise a trip after Easter.
o Email committee minutes in weekly email.
o East Neuk – JS to email people with qualifications.
o Make sure everyone’s job description includes publicity, ie. Competitions emailing publicity after trips.
o Cycltricity – weekly email and facebook next week.
o C2 – emailed asking for decks.
Next meeting: Monday 11th March 17:45 @ Rascals.
Meeting adjourned: 19:05